Solutions
Businesses that want to remain competitive in the future have several challenges ahead of them. That is why an adaptable workplace, that attracts and motivates talent, fosters innovation, and treats the planet with respect has become a must. Whether in the war for talent or the acquisition of new clients, companies must view the workplace as a critical success factor.
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» In collaboration with workingwell we developed a user-centric technology concept for our new work environment. It is based on the concrete needs of the employees and therefore provides them the best possible support in their work.«
Hans Gruber, CIO, Verivox -
Creating agility
In the digital age, organisations must be able to adapt to market dynamics and constantly accelerating innovation cycles. The adaptability of the workspace is crucial to support these flexible workstyles and rapidly changing teams.
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Facilitating productivity
An attractive workplace that employees feel proud of is one of the highest-rated influencing factors on employee satisfaction. An ideal environment offers employees a variety of possibilities for collaboration, exchange, concentration, and relaxation. The right environment must also be supported with the right company culture, modern technology, and supportive services.
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Living innovation
Innovation is becoming more of a way of working than a specific product or idea. It’s about “out-of-the-box” thinking and cross-pollination, taking new paths and testing new methods. The workspace needs to inspire it, support it, and push people beyond the limits of their creativity.
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Attracting employees
Knowledge workers are the most valuable resource a company has. Firms all over the world compete to attract and retain the best talent. An attractive workplace that represents company values is a deciding factor in that competition.
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Promoting sustainability
Increasing environmental awareness has put pressure on companies to consider the sustainability of their economic activity. Intelligent workplace concepts combine modern technology, flexible workstyles, and lean processes to use resources in a more environmentally conscious manner.
Our Process
To make sure that we are all moving in the same direction, a common vision and clear goals are always our starting point. We identify client challenges and opportunities with quantified data and a sound understanding of future trends. The work environment is then tailored based on spatial, cultural, digital, and service needs, creating a new work experience across all levels of the company.
Our Services
Our broad spectrum of expertise allows us to holistically consult our clients and manage workplace projects from initiation to after-care. Additionally, we support clients with specific tasks, use innovation methodologies such as design thinking to solve wicked-problems, and provide them with various consulting, services and training options.
Workplace Analysis
When creating a workplace concept, it is important to strike the right balance between current needs and future goals. In our workplace analysis we build a detailed picture of the “now” through information around organizational structures, workstyles, culture, space utilization, user requirements, and employee mobility. For the future we look at the business strategy and market metrics, turning them into a tangible future using innovation methodologies. One of these is the persona method; we create personas based on the work and behavioural extremes of employees today and the identified extremes of the future employee. The personas come to life with all kinds of additional details from hobbies to sleeping patterns, allowing us to simulate a typical working day and identify which, often surprising, things they need from their employer, workplace, technology, and services.
- Building analysis
- Space utilization & mobility studies
- User surveys
- Interviews & workshops
- On-site investigations
- Personas & persona journeys
- Post occupancy evaluation
Conception & Planning
The findings from the analysis are translated into a workplace strategy, which are strategic considerations that that set the course towards the new world of work. We develop suitable office forms, highlight advantages and disadvantages, and make concrete recommendations for action on all spatial, cultural, technological, and service-oriented aspects of the transformation. The requirements of the employees are consolidated in a functional space concept. This allows us to calculate the total area required and develop initial design ideas for a first impression of the possible look and feel. Our planning services include the detailed development of the design concept, planning of all areas, and furniture selection. We make the results tangible either through visualisations, sampling, or pilot spaces.
- Workplace strategies
- Functional space concepts
- Space budgets
- Design and furniture concepts
- Space planning
- Furniture and occupancy planning
- Visualisations and renderings
- Pilot spaces and sampling
- Lighting, acoustics, planting, and artwork
- Sustainability concepts
- Security conccepts
Realization
The areas are planned, the furniture is selected, and all concepts are in a realizable stage. With our experienced team and reliable partners, we now ensure the realization of your project. We coordinate the professional installation of all furniture in coordination with the trades and companies involved. In the implementation phase, we are at your side as a professional partner – no matter whether it is about installation, modification or expansion measures. We are also happy to supervise the planning and coordination of your move.
- Object monitoring
- Construction management in client supervision
- Site inspection
- Tenders
- Ordering
- Implementation planning
- Relocation management
New Work Culture
The world is changing rapidly, and with it the demands placed on organizations and employees. A constantly changing environment becomes the norm and the ability to proactively deal with new requirements is an important success factor for companies. With a systemic approach, we work closely together with our customers to develop their future vision and to outline how successful collaboration can be realized in the company. In this way, we create orientation at all levels of the company. As cultural change needs to be anchored in employees’ minds, targeted testing and a successive development are part of an approach that has proven itself in our numerous projects. Tailor-made training and coaching impulses enable management, leadership, and employees to work and lead in a motivating manner. Our measures are closely oriented to the corporate strategy of our customers and thus make them even more tangible. With our many years of experience in a wide range of change projects, we accompany our customers on their way to a holistic New Work working environment.
- Vision workshops
- Cultural analysis
- Needs identification
- Strategy development “New Work culture”
- Executive Development & Coaching
- Learning Journeys for Personnel & Organizational Development
- Diverse trainings of the workingwell academy
Change Management
The success of change projects often relies on well-planned employee support. It is important to inform, inspire, and excite employees from an early stage by sharing the vision and goals with them as soon as possible. Continuous and open communication on important topics, milestones, and project progress helps to avoid rumours and eliminate concerns. We have learned that involving employees in the design process is a successful way to ensure that the focus remains on the needs of the users. Co-creation also increases the level of acceptance and identification with the new world of work. We support our clients with the design and implementation of tailor-made formats and activities to support their employees, such as learning journeys, workshops, forums, townhalls, landing pages, and much more.
- Best practice visits
- Change readiness assessments
- Change management concepts
- Communication roadmaps
- Employee participation
- Employee support
- Employee communication
- Leadership trainings
Trainings, Coachings and Mediation
The workingwell academy training program is aimed at companies that want to understand all the important aspects of New Work and position their working environment for the future. Our offering is also designed for service providers who would like to provide their customers with even more comprehensive advice on planning new working environments. Companies can choose between corporate training and/or supplementary e-learning. In this way, the holistic learning experience can be flexibly adapted to individual work and life styles. Our academy team consists of trained trainers, coaches and mediators. As New Work consultants with many years of experience, they combine theory with practice in their trainings and are always up to date.
- Coaching
- Mediation
- Example trainings:
- Hybrid Work
- Deep Work
- New Work Leadership
- Strenghten Resilience
Workplace Technology
A catalyst for New Work flexibility is a mobile, non-desk-dependent workstyle, and it requires both employee and office to be equipped the necessary technical infrastructure. Technology should connect and support an employee in their day-to-day work, for example, interfaces with room booking systems and remote collaboration must be seamless and intuitive. Our concepts are holistic and user-centric which is how we reduce complexity, integrate new elements based on concrete use cases, and get employees ready to use and benefit from modern technologies.
- Technology assessments
- Technology concepts
- Roll out planning
- Pilots
- Employee training
Workplace Services
Making employees lives easier in general and their work life more exciting and attractive will be one of the most important goals for companies soon. The war for talent will continue to grow in the coming years and many companies will be asking themselves; what added value can we offer our current and future employees to make us more attractive as an employer? Following our service design methodology, we create a concept that is tailored to the needs of your location and workforce. We consider options to promote health and wellbeing, relief-services that save employees time and money, in-house service offerings, and external partnerships. These could be relaxation or fitness offerings, healthy canteens, car sharing concept, cleaning services, or mini supermarkets.
- Wellbeing, Corporate Health Management
- Reception
- Supply/Catering
- Mobility
Project Management
We keep activities, deadlines, and costs in check for our clients with our professional project management services. We support with the tendering and awarding of interior fittings, furniture, and external service providers. During the construction phase, we advise architects and planners to ensure the quality and accuracy of concept implementation. Move just around the corner? We are also happy to plan and manage the move into your new world of work.
- Scheduling and management
- Cost planning and management
- Tendering and awarding
- Construction quality controlling
- Move management
- Project documentation
Our Partners
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From their offices in Warsaw, our partner Workplace create innovative working environments at a high standard. The management team of Dominika Zielińska and Bogusz Parzyszek are sought-after thought leaders providing innovative solutions to New Work challenges.
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The consulting company is our partner in the field of real estate consulting and financing. Arnold Capital supports our clients in finding suitable properties – from selection and financing to negotiation, due diligence and conclusion of the notary contract.